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AI maintenance

Local AI maintenance for businesses in Barcelona

Your local AI, always in shape: updated models, monitoring, backups and someone who answers when something fails.

AI maintenance from file.cat looks after your local AI server: models updated with no downtime, monitoring with alerts, backups and support. For businesses with local AI already installed, whether by us or by others. Onboarding takes a week and every quarter we review with you what to improve, remotely or at your office in Barcelona.

Timeline
Monthly fee, with a quarterly review

Who it is for

  • Businesses with local AI installed and nobody to maintain it
  • Teams with a DGX Spark, a Mac Studio or an RTX server they set up themselves
  • Organisations with agents in production that need monitoring
  • Management teams that want continuous improvement without opening a new project every time

What is included

  • Monitoring of the server, GPUs, models and agents, with alerts
  • Model updates when better versions come out, with no service interruptions
  • Security updates for the operating system, drivers and applications
  • Verified backups of configuration, conversations and indexes
  • Support by email and messaging during business hours
  • Monthly report on usage, performance and incidents
  • Quarterly review with improvement proposals
  • Hours included for small changes, depending on the plan

What you get

  • Service status dashboard
  • Monthly usage and performance report
  • Change and update log
  • Quarterly improvement plan

The problem: local AI isn’t install-and-forget

An AI server isn’t a printer. Open models improve every few months, GPU drivers get updated, libraries change, and a botched update can leave the whole team without their private ChatGPT on a Monday morning. And if you have agents working, someone has to make sure they don’t get stuck in loops, that resource usage doesn’t spike and that they keep doing what they should.

There is also a compliance side. The GDPR requires appropriate security measures and backups that work. NIS2 calls for vulnerability management and prompt incident reporting. And the EU AI Act expects systems that talk to people to keep disclosing that they are an AI (Art. 50) and the team to stay trained (Art. 4). Maintenance is what keeps those promises alive, and what ensures the data still doesn’t leave the office.

How we do it, step by step

  1. Onboarding within a week. We review the installation, remotely or at your office in Barcelona, document what is there and set up monitoring.
  2. Continuous monitoring. Automatic checks on the server, GPUs, models and agents, with alerts that reach us instantly.
  3. Planned updates. We prepare each change in parallel, test it and apply it when it won’t get in the way.
  4. Monthly report on usage, performance, incidents and consumption.
  5. Quarterly review with you: what works, what doesn’t and which new models or automations are worth it.

The technology, in plain words

  • Monitoring: vLLM and system metrics (memory, temperature, speed per user) on a status dashboard.
  • Alerts: if a model stops responding, the disk fills up or a GPU disappears, we get an alert instantly.
  • Model changes with no downtime: we download and verify the new model while the current one keeps serving; in the LiteLLM gateway the switch is a one-line change and your users notice nothing.
  • Backups of the configuration, Open WebUI conversations and Qdrant indexes, with test restores.
  • Monitored agents: step limits, logging of every action and a review of usage per agent.

If you don’t have the installation yet, we start with local AI for business and maintenance begins on handover day.

When we DON’T recommend it

If you have a single workstation running Ollama used by one technical person, you probably don’t need a monthly plan: we’ll leave you good documentation and you can call us when you need us. If your business has an IT team with the time and the will, we can train them and stay on as occasional support. And if your AI is in the cloud, your provider already handles the maintenance.

We use it every day

Our Barcelona lab runs 24/7 on two clustered NVIDIA DGX Spark units and a server with an RTX GPU, watched by automatic checks that alert us if anything fails. In August 2026 we switched the main model three times in five days without interrupting the service, and then migrated the gateway and agents to other hardware without anyone having to stop working. It’s the same routine we apply to your server.

Where it is used most

Law firms and advisors

An assistant that knows your case files and templates, runs inside the firm and never exposes a single piece of client data.

  • Drafts based on your templates
  • Firm-wide search with citations
  • Case file summaries and due diligence
Learn more →

Clinics and healthcare

Less time typing and more time with the patient: transcription and summaries that stay inside the clinic.

  • Consultation transcription
  • Medical record summary
  • Protocol search
Learn more →

Industry and engineering

Your technical know-how, searchable in seconds and without leaving the company network.

  • Technical search with citations
  • Quotes and technical documentation
  • Quality and incidents
Learn more →

Education

Tutors and assistants that teach with your method and your syllabus, without sending student data to the cloud.

  • A tutor that uses your syllabus
  • Preparing materials
  • A model that learns your method
Learn more →

Public sector

AI in Catalan for administrative work, installed inside your security perimeter.

  • Draft reports and resolutions
  • Regulation and case file search
  • Transcription of plenary sessions and meetings
Learn more →

Farming and wineries

A field agent that speaks Catalan, knows your farm and keeps the logbook for you.

  • Voice field logbook
  • Local weather and history
  • Pests and diseases from photos
Learn more →

Studios and agencies

Agents that work with your standards and your files, inside the studio and respecting every NDA.

  • A team of agents for web development
  • Search across previous projects
  • Proposals and copy in each brand's voice
Learn more →

Frequently asked questions

What does each maintenance plan include?

They all include monitoring with alerts, updates with no downtime, verified backups, business-hours support, a monthly report and a quarterly review. What changes from one plan to another is the number of servers, models and agents, the response time you need and the hours included for small changes.

Can you maintain an installation you didn’t set up?

Yes. We start with a review of the installation, document what is there and fix anything urgent. If something can’t be maintained reliably, we’ll tell you before you sign up.

What happens if the server breaks down?

We alert you, often before you notice. We diagnose remotely and, if it is a hardware problem, we handle the warranty claim with the manufacturer or distributor. In Barcelona and the surrounding area we can come to your office.

Why do the models need updating?

Because open models improve every few months and the same hardware may run a better model tomorrow. We test it with your use cases first, prepare it in parallel and only switch over once it has been verified.

Free assessment

AI maintenance from file.cat looks after your local AI server: models updated with no downtime, monitoring with alerts, backups and support. For businesses with local AI already installed, whether by us or by others. Onboarding takes a week and every quarter we review with you what to improve, remotely or at your office in Barcelona.